Five Tools to Keep Employees Informed of Coronavirus Updates
Posted by Angela R. in Business Continuity on April 1, 2020
How can you keep employees informed of Coronavirus updates? The COVID-19 Coronavirus was recently declared to be a “pandemic” by the World Health Organization (WHO), and companies throughout the United States are taking action by reducing contact between employees, having workers work from home when possible, extending paid and sick leave benefits, and taking other such steps.
But how can you make sure that your employees and workers are informed about the steps you’re taking to combat Coronavirus, and get updates about recent developments about Coronavirus in your city or state? Here are a few useful tools you can use to keep your workers in the loop.
1. Company or Department-Wide Emails
This is one of the best ways to spread basic information about your company’s response to Coronavirus, and what’s expected of employees.
You can gather together all the information you have about the spread of COVID-19 in your area, the measures that your company is taking to respond to it, and what you expect from your workers during this time, and send it to every worker at your company.
In some cases, you may need to provide additional instructions to people in certain departments, so it may be a good idea to ask individual department heads at your company or organization to provide a follow-up email with any other information these workers will need.
2. Emergency Notifications With DialMyCalls
If there is an urgent development at your company – such as a worker being diagnosed with Coronavirus, or a government-mandated shutdown of operations – it’s important that you be able to reach your employees as soon as possible to notify them, so that they can take appropriate action.
This means you should turn to a system like DialMyCalls. DialMyCalls lets you send out emergency notifications to all of your workers instantaneously – with emergency notifications that can be sent via mass text message, automated phone call, and email broadcast. This ensures that you can get the word out about any new developments quickly, and your staff will always be prepared to take action.
3. Social Media Platforms (Twitter, Facebook, LinkedIn)
It can be useful to post updates about your Coronavirus-related policies, store closings, and other such information on social media platforms like Twitter, Facebook, and LinkedIn. This way, your employees – and their family members – can learn more about the steps that your company is taking to protect workers and combat Coronavirus.
If you run a customer-facing business, your customers will also appreciate updates about what’s going on with your business, and can learn about what’s expected of them as they work with you during the Coronavirus outbreak.
4) Corporate Website & Intranet
Your corporate website is a good place to post updates about Coronavirus. This will ensure that both employees and customers know the latest news about how the COVID-19 outbreak is affecting your company, and what to expect in the coming weeks and days as the situation progresses.
In addition to using your public, corporate website to post updates, it’s a good idea to post updates and information about Coronavirus on your intranet system, if you have one. Most of your employees will manage their work, coordinate projects, and work on day-to-day tasks through your intranet, so this is a great way to make sure that updates and information about Coronavirus are shown to them regularly.
5. HR Portals & Employee Self-Service Websites
If you use an HR portal and online self-service website to allow employees to do things like request time off, log their hours, communicate with managers and HR, and perform other such tasks, this is another great tool to ensure that your workers are kept in the loop about Coronavirus.
When posting messages and updates on HR portals, focus on how the Coronavirus is affecting things like paid time off, sick leave, and other such benefits – so that workers can plan accordingly, and understand what’s expected at this time.
Information Is Power – And Can Help Us Stop the Spread of Coronavirus!
The Coronavirus epidemic is still in its early stages in America, and if companies, managers, and employees take the right steps to minimize contact, avoid international travel, take proper health and safety precautions, and take measures like “social distancing” to prevent its spread, it can be managed effectively.
But to do this, it’s important to communicate with your workers clearly and frequently. Using the above 5 tools, you can make sure that your employees are always updated about new developments with Coronavirus – and how your company is responding to these developments to keep them safe. Consider which options may be right for you now!
Set up your own employee emergency alert system today – sign up for a free DialMyCalls account now!